Employee
Timesheet Tracking Software

Karya Keeper’s time tracking software with built-in timesheet reporting gives you complete visibility into where time goes—helping you optimize productivity and ensure accurate billing.

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Key Features of Timesheet Management Software

Karya Keeper’s time sheet management software helps teams track time with precision and transparency. It enables users to log onto working hours, distinguish between billable and non-billable time, and maintain accurate records across tasks and projects.

This feature enhances productivity, supports better project planning, and simplifies reporting for leadership.

The software is divided into two intuitive views:

My Time – For individuals to log, view, and manage their time entries
Team Timesheet – For managers to monitor team activity, apply filters, and export time data with ease

Whether you’re managing personal workloads or overseeing project timelines, Karya Keeper’s timesheet management software brings structure and accountability to every hour logged

Individual Time Tracking

Take control of your workday with easy, accurate time logging. Karya Keeper makes it simple for individuals to track exactly where their time goes—so nothing falls through the cracks.

Log Time with Precision – Add work hours directly against specific tasks and projects, so your efforts are always accounted for
Multi-Date Logging – Log recurring work across multiple days in just a few clicks—no need to repeat entries manually
Mark Billable Time Clearly – Tag each entry as billable or non-billable to support accurate invoicing and internal tracking
Stay Organized with Task Mapping – Link time entries to structured task groups, keeping your records clean and project-focused
Get Instant Time Summaries – See a clear breakdown of your weekly and monthly hours to understand how your time is distributed
Filter, Sort, and Export with Ease – Quickly find the entries you need and export reports in Excel format for reviews or submissions

Whether you’re working across multiple projects or managing daily deliverables, Karya Keeper helps you stay on top of your time—without the hassle.

Team Timesheet Overview

Gain full visibility into how your team spends time—without chasing updates. Karya Keeper’s Team Timesheet view gives managers everything they need to review, validate, and report on time entries with ease

Centralized Team Oversight – View all team member timesheets in one organized dashboard .
Smart Role-Based Filters – Filter data by employee, date range, or project to get the insights you need, fast and effortlessly.
Billability at a Glance – Instantly identify which entries are billable to support accurate client invoicing and budget tracking
Track Completion Status – Visual cues help you spot missing or incomplete entries before they become reporting issues
Export Ready Reports – Generate detailed time reports for payroll, audits, or client communication in just a few clicks

From daily check-ins to project billing, Karya Keeper makes team time management straightforward and stress-free.

Role-Based Access Control

Keep data secure and access relevant with Karya Keeper’s smart role-based permissions. Each user sees only what they need—nothing more, nothing less.

Regular Users – Log, view, and manage their own timesheets with ease
Reporting Managers – Monitor team timesheets, track billable hours, and generate reports
Admins & PMOs – Access all user entries across projects for complete oversight and audit readiness

With role-specific visibility, Karya Keeper ensures accountability without overwhelming users with unnecessary data.

Benefits of Timesheet Management

Karya Keeper’s timesheet management software isn’t just about logging hours—it’s a powerful tool for aligning people, time, and priorities. Here’s how it delivers tangible value across multiple business needs:

Benefit: Understand exactly how time is being spent across teams and projects.

Use case: A project manager overseeing multiple parallel projects can instantly view who’s working on what, identify delays, and reallocate resources as needed.

Benefit: Differentiate between billable and non-billable hours to ensure fair and transparent invoicing.

Use case: A services firm uses time logs to invoice clients accurately at the end of the month, avoiding disputes and improving cash flow.

Benefit: Compare estimated vs. actual effort to refine future planning and timelines.

Use case: A PMO tracks deviations from estimated hours across past sprints to improve future project timelines and reduce risk of overruns.

Benefit: Spot overworked or underutilized team members and adjust assignments.

Use case: An HR head reviewing timesheets sees one developer consistently logging 60+ hours/week while another logs under 30—prompting reallocation of tasks for better balance.

Benefit: Encourage responsible time tracking and create a performance trail.

Use case: A team lead uses timesheet data during weekly check-ins to discuss task focus, address time gaps, and recognize top contributors.

Benefit: Generate structured reports for stakeholders, audits, or reviews—without chasing data.

Use case: During a client review, a project lead exports a full timesheet report to showcase resource utilization and effort invested, building trust and transparency.

With Karya Keeper, timesheet management becomes a strategic enabler—not just a routine task. It helps streamline operations, support smarter decisions, and keep every project on track.

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FAQ

What is timesheet tracking software, and how does it work?

Timesheet tracking software is a tool designed for businesses to keep track of the time spent by their employees on their assigned tasks. The tool typically allows team members to log in during their work hours and breaks. The entry by team members is often approved by managers or administrators. This helps in keeping track of billable work hours and managing the workflow. Here’s how it typically works:

Time Entry – Users log their time spent on different tasks or projects by entering details such as the task description, start and end times, and any relevant notes. This can usually be done manually through a web interface or mobile app.
Task Categorization – Timesheet tracking software allows users to categorize their time entries by project, client, department, or any other relevant criteria. This helps organize and analyze time data for reporting and analysis purposes.
Time Tracking Methods – Timesheet tracking software may offer various methods for tracking time, including manual entry, timer-based tracking, timesheet approvals, and automated tracking through integrations with other tools such as project management software, calendar apps, or task lists.
Reporting and Analytics – Users can generate reports and analytics based on the time data collected in the timesheets. These reports may include summaries of time spent on different projects or tasks, billable hours, productivity metrics, and trends over time.
Billing and Invoicing – For businesses that bill clients based on hours worked, timesheet tracking software often integrates with invoicing and billing systems to streamline the billing process. It allows users to generate invoices based on the time recorded in the timesheets and track payments.
Integration with Other Tools – Timesheet tracking software may integrate with other tools and platforms used by individuals and organizations, such as project management software, accounting software, payroll systems, and calendar apps. This integration ensures seamless data flow and eliminates duplicate data entry.
Accessibility and Collaboration – Many timesheet tracking software options offer web-based or mobile applications, allowing users to access their timesheets from anywhere with an internet connection. Additionally, they often support collaboration features such as team timesheets, approvals, and notifications.

Overall, timesheet tracking software helps individuals and organizations improve productivity, track billable hours, manage projects more effectively, and gain insights into how time is spent across various activities. It’s a valuable tool for optimizing time management and resource allocation.

What are the benefits of using timesheet tracking software for businesses?

Using timesheet tracking software offers several benefits for businesses:

Accurate Time Tracking – Timesheet tracking software allows businesses to accurately record and monitor the time spent by employees on different tasks and projects. This helps in understanding how time is allocated across various activities, leading to better resource management.
Improved Productivity – By tracking time spent on tasks, businesses can identify inefficiencies, bottlenecks, and time-wasting activities. This insight enables them to implement measures to improve productivity and optimize workflow processes.
Billing Accuracy – For service-based businesses that bill clients based on hours worked, timesheet tracking software ensures accurate and transparent billing. Businesses can generate invoices based on the actual time spent on client projects, reducing disputes and ensuring fair compensation.
Project Cost Management – Timesheet tracking software helps businesses monitor and manage project costs more effectively by tracking labor expenses. This allows them to stay within budget, allocate resources efficiently, and make informed decisions about project priorities.
Resource Allocation – With visibility into how employees allocate their time, businesses can make better-informed decisions about resource allocation. They can identify overutilized or underutilized resources and redistribute workloads accordingly to ensure optimal efficiency.
Compliance and Accountability – Timesheet tracking software helps businesses ensure compliance with labor regulations and internal policies regarding work hours and overtime. It also promotes accountability among employees by providing a transparent record of time worked.
Performance Evaluation – Timesheet data can be used as a basis for evaluating employee performance and setting performance targets. Managers can assess productivity, identify top performers, and provide constructive feedback based on objective metrics.
Data-Driven Decision Making – By analyzing timesheet data, businesses can gain valuable insights into workflow patterns, project trends, and resource utilization. This data-driven approach enables them to make informed decisions about process improvements, resource allocation, and strategic planning.

Overall, timesheet tracking software empowers businesses to optimize productivity, manage costs, ensure compliance, and make data-driven decisions that drive growth and success.

Is timesheet tracking software suitable for remote and distributed teams?

Yes, timesheet tracking software is highly suitable for remote and distributed teams. In fact, it can be particularly beneficial for such teams due to the following reasons:

Remote Accessibility – Timesheet tracking software can be accessed from anywhere with an internet connection, making it ideal for team members working remotely or in different locations. This ensures that all team members can easily log their time regardless of their physical location.
Real-Time Collaboration – Timesheet tracking software often includes collaboration features such as team timesheets, comments, and notifications. This enables remote team members to collaborate in real-time, discuss project updates, and coordinate their efforts effectively.
Transparent Communication – By tracking time spent on tasks and projects, timesheet tracking software promotes transparent communication within remote teams. Team members can see what others are working on, track progress, and stay aligned with project timelines and goals.
Accountability – For remote teams, timesheet tracking software provides a transparent record of time worked by each team member. This promotes accountability and ensures that team members are meeting their work commitments and deadlines.
Performance Monitoring – Timesheet tracking software allows remote team managers to monitor team performance and productivity remotely. They can track time spent on tasks, identify any bottlenecks or issues, and provide support or resources as needed to keep projects on track.
Billing Accuracy – For remote teams working on client projects, timesheet tracking software ensures accurate billing by recording the time spent on billable tasks. This helps remote teams invoice clients correctly and transparently, reducing disputes and improving client satisfaction.
Flexibility – Remote work often involves flexible schedules and distributed teams across different time zones. Timesheet tracking software offers flexibility in recording time worked, allowing team members to log their hours based on their individual schedules and preferences.

Overall, timesheet tracking software is well-suited for remote and distributed teams, providing the tools and features necessary to facilitate collaboration, communication, accountability, and productivity across geographic boundaries.

What features should I look for in a timesheet tracking software solution?

You should look for the following feature in a timesheet tracking software –

Intuitive user-friendly interface
Customization option as per your needs
Easy integration with tools you are already using
Mobile apps or responsive web interfaces
Flexibility in the methods of time tracking
Compliance with data privacy and regulation laws
Subscription cost

How secure is timesheet tracking software in terms of data privacy and security?

Timesheet tracking software typically follows the laws for data privacy and security. No personal data of the users are collected or shared with the third party. However, you should choose a reputable software provider to be double sure about the safety of your team members. You should be aware of the privacy regulations such as GDPR or CCPA and check with the provider if they are followed.

Time Tracking

Employee
Timesheet Tracking Software