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One Six One

November 21, 2025 2025-12-04 9:33

2× Efficiency, Zero Complexity

How One Six One optimized projects and team workflows using Karya Keeper.
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100%

visibility with real-time dashboards

2X

decisions with simplified workflows

Zero

complexity with intuitive design and clear oversight

Location

India

Employees Using Karya Keeper

15

Industry

Design & Creative Agency

Karya Keeper

Using Since 2024 

In this case study

Key results

Why Karya Keeper fit well

What changed after adoption of Karya Keeper

Business Impact

How the Rollout Happened

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Key Results

One Six One adopted Karya Keeper to bring structure and clarity to their growing project pipeline. The team was looking for a tool that could improve oversight without adding complexity — and Karya Keeper fit seamlessly into their workflow.
After implementation, One Six One achieved:
Faster decision-making through unified project dashboards
Clearer visibility across ongoing and upcoming client projects
Reduced time spent on status meetings and manual updates

Why KaryaKeeper fit well

Simplicity That Scales:
Karya Keeper’s thoughtful design made it easy for the team to manage multiple projects without switching between tools.

Clear Oversight:
Dashboards and reports gave the leadership team real-time clarity on project progress, bottlenecks, and workloads.

Designed for Creative Teams:
Without unnecessary complexity, the platform allowed creative professionals to focus on outcomes, not admin work.

“Karya Keeper delivers efficiency and clear visibility without adding friction. It’s a thoughtfully designed solution that helps teams work smarter — not harder.”
Abhishek Sharma
Founder, One Six One

What changed after adoption

Before Karya Keeper, One Six One relied on manual tracking and multiple tools to manage client projects.
After adopting the platform:
Weekly reports became automated and easy to share.
Managers gained full visibility into progress across departments.
Daily coordination time reduced drastically.

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Business Impact

Improved Decision Speed: Tasks and priorities are now visible in one dashboard, reducing delays.
Better Accountability: Real-time visibility fosters ownership at every level..
Increased Client Satisfaction: Projects are now delivered faster, with greater transparency.

Smoother Planning

Real-time dashboards and Kanban views make decisions 2× faster.

Fewer Misses

Alerts and tracking reduced missed deadlines by 100%

Happier Team

Clear workflows and simple UI keep collaboration stress-free.

project visibility with unified dashboards

How the Rollout Happened

The rollout followed a quick, structured approach:

1
Setup
Projects and users were onboarded in under 24 hours.
2
Adoption
Teams started using dashboards and reports on day one.
3
Optimization
Workflows were customized for different client projects to fit agency operations.

“We moved from scattered tools to one platform — and instantly saw the difference. Karya Keeper makes project tracking simple and reliable.”

Follow the Journey of a Team That Redefined Simplicity

Discover how One Six One used Karya Keeper to replace complexity with clarity — improving oversight, accountability, and project delivery speed.
Follow the Journey of a 100% Remote Team

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FAQ

What is project management software?

Project management software is a digital tool that help individuals and teams plan, organize, execute, and monitor projects effectively. It typically provides features such as task management, scheduling, resource allocation, collaboration tools, document sharing, and reporting capabilities.

It aims to make project workflows easier. It helps improve communication and coordination among team members. It also tracks progress and ensures projects finish on time and within budget.

What are the key features I should look for in project management software?

Is project management software suitable for all types of projects and industries?

Is project management software suitable for all types of projects and industries?

As project management tools are highly adaptable and customizable, they are useful for almost all kinds of projects and industries. From manufacturing to the service industry, from remote teams to office environments, and from small teams to big organizations everybody can utilize the power of project management software to enhance their project efficiency.

How do I choose the right project management software for my team?

You can follow the following steps to choose the right project management tool for your team –

Step 1 – Identify your specific requirements
Step 2 – Research on the available options in the market
Step 3 – Match the features and functionalities with your requirements
Step 4 – Check compatibility and integration with the existing tools in your organization
Step 5 – Review customer feedback
Step 6 – Take demo or trial runs for a few shortlisted tools
Step 7 – Pick the one that best suits your needs and budget
What are the benefits of using project management tool?

Project management software offers several benefits, including:

  • Stay Organized – Keep all your project related data tasks, timelines, files, and conversations—in one place. No more scattered spreadsheets or missed emails.
  • Collaboration- It helps you and your teams work together better. It offers central communication channels, real-time updates, and easy file sharing.
  • Task Management – It helps teams create and assign tasks. They can set deadlines and track progress. This way, everyone knows what to do and when.
  • Resource Allocation – It helps in allocating resources efficiently by providing visibility into team members’ workloads, availability, and skill sets.
  • Time Tracking- It helps you keep track of the time spent on tasks and projects. This makes it easier to estimate future projects and improve productivity.
  • Budget Management – Many project management tools have features for tracking budgets and managing expenses. This keeps projects within budget.
  • Risk Management – It often includes ways to find, assess, and reduce risks. This helps teams spot and solve potential issues before they become real problems.
  • Reporting and Analytics – It offers tools for reporting and analytics. This helps project managers track important metrics, spot trends, and make decisions based on data to improve project results.
  • Scalability – The PM tool can grow with the organization as projects become larger and more complex. It offers flexibility to meet changing needs.
  • Remote Work Support – As remote work grows, project management apps help teams work together. Team members enjoy easier communication and workflow, no matter where they are located.
How much does project management software cost?

The cost of project management software can vary a lot. This depends on several factors. These factors include:

– The features offered

– The size of the organization

– The number of users

– Whether it is cloud-based or on-premises

Here’s a general overview of the typical pricing models:

  • Free Plans – Some project management software companies provide free versions. These versions have limited features or are for a small number of users. These free plans can be a good option for small teams or individuals with basic project management needs. For instance, Karya Keeper is currently offering a lifetime free subscription for the first 1000 users.
  • Monthly or Annual Subscription – Many project management software options operate on a subscription-based pricing model, where users pay a monthly or annual fee per user. Prices can range from a few dollars per user per month for basic plans to higher-tier plans with more advanced features that may cost tens or even hundreds of dollars per user per month.
  • Enterprise Plans – For larger organizations or teams with specific requirements, project management software providers often offer enterprise-level plans with additional features, customization options, and dedicated support. The pricing for these plans is usually customized based on the organization’s needs and the number of users.
  • One-Time Purchase – Some project management software may offer a one-time purchase option, where users pay a flat fee to own the software outright. However, this model is less common for cloud-based project management solutions and is more typical for on-premises software.
  • Custom Pricing – In some cases, especially for larger organizations or for highly specialized project management solutions, pricing may be determined through custom quotes based on the specific requirements of the organization.

Ultimately, the cost of project management software can vary widely, so it’s essential to evaluate your organization’s needs, budget, and desired features carefully before selecting a solution. Additionally, many providers offer free trials or demos, allowing users to test the software before making a purchase decision.

Is project management software easy to implement and use?

The ease of implementing and using software can vary depending on several factors, including the complexity of the software, the familiarity of users with similar tools, the level of customization required, and the support provided by the software provider. Generally, many project management software solutions are designed to be user-friendly and intuitive, with user interfaces that are easy to navigate and understand.

Some project management app can be quickly implemented, especially cloud-based solutions that require minimal setup and can be accessed through a web browser. These types of software often provide pre-configured templates and workflows, making it easier for teams to get started without extensive customization.

However, for more complex project management software or for organizations with specific requirements, implementation may require more time and effort. This could involve tasks such as data migration, integration with existing systems, user training, and customization to fit the organization’s workflow.

Ultimately, the ease of implementation and use of project management software can vary from one solution to another and from one organization to another

Can project management software integrate with other tools?

Yes, project management software often integrates with a wide range of other tools and software commonly used in business environments. These integrations help your team to streamline workflows, improve collaboration, and enhance productivity by enabling seamless data sharing and communication between different systems. Here are some examples of tools that project management software can integrate with:

  • Communication Tools – Integrations with email clients, instant messaging platforms, and video conferencing software facilitate communication and collaboration among team members.
  • File Sharing and Storage – Integration with cloud storage services like Google Drive, Dropbox, or OneDrive allows for easy access to project-related documents and files.
  • Calendar Applications – Integration with calendar applications such as Google Calendar or Outlook enables users to sync project deadlines, milestones, and meetings with their personal calendars.
  • Time Tracking and Accounting Software – Integrations with time tracking and accounting software help track billable hours, manage project budgets, and streamline invoicing processes.
  • Customer Relationship Management (CRM) Systems – Integration with CRM systems allow project teams to access customer information, track sales opportunities, and manage client relationships more effectively.
  • Development and Design Tools – For software development projects, integration with code repositories like GitHub or version control systems like GitLab helps manage code changes and collaborate on development tasks.
  • Task Automation Platforms – Integration with task automation platforms like Zapier or IFTTT enables users to automate repetitive tasks and create custom workflows between different applications.
  • Analytics and Reporting Tools – Integration with analytics and reporting tools allows project managers to track key performance indicators (KPIs), generate reports, and gain insights into project progress and performance.

These are just a few examples, and the specific integrations available will depend on the project management software chosen and the needs of the organization. Many project management software providers offer integrations through APIs (Application Programming Interfaces) or built-in connectors to popular third-party tools and services.

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