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Marketohub

November 21, 2025 2025-12-04 9:33

The Best Tool for Agency Workflows

How Marketohub simplified project tracking and client delivery with Karya Keeper.
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100%

visibility across projects and teams

2X

project delivery with unified task tracking

Zero

confusion with real-time updates and role-based access

Location

India

Employees Using Karya Keeper

25

Industry

Digital Marketing Agency

Karya Keeper

Using Since 2024 

In this case study

Key results

Why Karya Keeper fit well

What changed after adoption of Karya Keeper

Business Impact

How the Rollout Happened

Follow the Journey of a Team

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Key Results

Marketohub adopted Karya Keeper to bring order and visibility to its fast-moving client operations. Managing multiple campaigns, deadlines, and deliverables from one place gave the team more time to focus on creativity instead of coordination.

After implementation, Marketohub reported:

Centralized tracking for all client projects
Faster task assignment and smoother delivery cycles
Happier teams with better workload balance

Why KaryaKeeper fit well

Designed for Agencies:
Karya Keeper streamlined project execution across clients — keeping creative, marketing, and operations teams perfectly aligned.

Time Tracking Made Simple:
Built-in timesheets and progress reports helped track effort across campaigns, improving billing accuracy.

Reliable and Flexible:
The platform’s ease of use allowed quick adaptation to different client workflows without training overhead.

“I’ve been using Karya Keeper for quite some time, and as an agency owner, this is the best project management tool I’ve used so far.”
Aryab Mishra
Co-Founder, Marketohub

What changed after adoption

Before Karya Keeper, Marketohub relied on spreadsheets and manual updates to coordinate tasks

After switching:

Task dependencies became clear and deadlines predictable.
Teams collaborated through one unified dashboard.
Reports for clients were automatically generated, saving hours every week.

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Business Impact

Faster Turnarounds: With streamlined task tracking, project delivery improved by 2×.
Improved Transparency: Every stakeholder — from designers to clients — stayed aligned in real time.
Better Team Morale: Simplified processes reduced stress and improved ownership.

Smoother Planning

Real-time dashboards and Kanban views make decisions 2× faster.

Fewer Misses

Alerts and tracking reduced missed deadlines by 100%

Happier Team

Clear workflows and simple UI keep collaboration stress-free.

project visibility with unified dashboards

How the Rollout Happened

The rollout was smooth and completed in three simple steps:
1
Setup
Client projects and templates migrated to Karya Keeper in a day.
2
Adoption
Teams began using real-time dashboards from day one.
3
Optimization
Workflows customized for campaign-specific needs.

“Karya Keeper helped us remove chaos from our daily operations — now every project runs on time and in sync.”

Follow the Journey of a Team That Turned Complexity into Clarity

Discover how Marketohub transformed multi-client management into a streamlined, data-driven process with Karya Keeper — a tool built for focus, accountability, and growth.
Follow the Journey of a 100% Remote Team

Download your copy of the Alpha Efficiency story and see how Marketohub helped this data-driven web development team go fully remote.

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FAQ

What is project management software?

Project management software is a digital tool that help individuals and teams plan, organize, execute, and monitor projects effectively. It typically provides features such as task management, scheduling, resource allocation, collaboration tools, document sharing, and reporting capabilities.

It aims to make project workflows easier. It helps improve communication and coordination among team members. It also tracks progress and ensures projects finish on time and within budget.

What are the key features I should look for in project management software?

Is project management software suitable for all types of projects and industries?

Is project management software suitable for all types of projects and industries?

As project management tools are highly adaptable and customizable, they are useful for almost all kinds of projects and industries. From manufacturing to the service industry, from remote teams to office environments, and from small teams to big organizations everybody can utilize the power of project management software to enhance their project efficiency.

How do I choose the right project management software for my team?

You can follow the following steps to choose the right project management tool for your team –

Step 1 – Identify your specific requirements
Step 2 – Research on the available options in the market
Step 3 – Match the features and functionalities with your requirements
Step 4 – Check compatibility and integration with the existing tools in your organization
Step 5 – Review customer feedback
Step 6 – Take demo or trial runs for a few shortlisted tools
Step 7 – Pick the one that best suits your needs and budget
What are the benefits of using project management tool?

Project management software offers several benefits, including:

  • Stay Organized – Keep all your project related data tasks, timelines, files, and conversations—in one place. No more scattered spreadsheets or missed emails.
  • Collaboration- It helps you and your teams work together better. It offers central communication channels, real-time updates, and easy file sharing.
  • Task Management – It helps teams create and assign tasks. They can set deadlines and track progress. This way, everyone knows what to do and when.
  • Resource Allocation – It helps in allocating resources efficiently by providing visibility into team members’ workloads, availability, and skill sets.
  • Time Tracking- It helps you keep track of the time spent on tasks and projects. This makes it easier to estimate future projects and improve productivity.
  • Budget Management – Many project management tools have features for tracking budgets and managing expenses. This keeps projects within budget.
  • Risk Management – It often includes ways to find, assess, and reduce risks. This helps teams spot and solve potential issues before they become real problems.
  • Reporting and Analytics – It offers tools for reporting and analytics. This helps project managers track important metrics, spot trends, and make decisions based on data to improve project results.
  • Scalability – The PM tool can grow with the organization as projects become larger and more complex. It offers flexibility to meet changing needs.
  • Remote Work Support – As remote work grows, project management apps help teams work together. Team members enjoy easier communication and workflow, no matter where they are located.
How much does project management software cost?

The cost of project management software can vary a lot. This depends on several factors. These factors include:

– The features offered

– The size of the organization

– The number of users

– Whether it is cloud-based or on-premises

Here’s a general overview of the typical pricing models:

  • Free Plans – Some project management software companies provide free versions. These versions have limited features or are for a small number of users. These free plans can be a good option for small teams or individuals with basic project management needs. For instance, Karya Keeper is currently offering a lifetime free subscription for the first 1000 users.
  • Monthly or Annual Subscription – Many project management software options operate on a subscription-based pricing model, where users pay a monthly or annual fee per user. Prices can range from a few dollars per user per month for basic plans to higher-tier plans with more advanced features that may cost tens or even hundreds of dollars per user per month.
  • Enterprise Plans – For larger organizations or teams with specific requirements, project management software providers often offer enterprise-level plans with additional features, customization options, and dedicated support. The pricing for these plans is usually customized based on the organization’s needs and the number of users.
  • One-Time Purchase – Some project management software may offer a one-time purchase option, where users pay a flat fee to own the software outright. However, this model is less common for cloud-based project management solutions and is more typical for on-premises software.
  • Custom Pricing – In some cases, especially for larger organizations or for highly specialized project management solutions, pricing may be determined through custom quotes based on the specific requirements of the organization.

Ultimately, the cost of project management software can vary widely, so it’s essential to evaluate your organization’s needs, budget, and desired features carefully before selecting a solution. Additionally, many providers offer free trials or demos, allowing users to test the software before making a purchase decision.

Is project management software easy to implement and use?

The ease of implementing and using software can vary depending on several factors, including the complexity of the software, the familiarity of users with similar tools, the level of customization required, and the support provided by the software provider. Generally, many project management software solutions are designed to be user-friendly and intuitive, with user interfaces that are easy to navigate and understand.

Some project management app can be quickly implemented, especially cloud-based solutions that require minimal setup and can be accessed through a web browser. These types of software often provide pre-configured templates and workflows, making it easier for teams to get started without extensive customization.

However, for more complex project management software or for organizations with specific requirements, implementation may require more time and effort. This could involve tasks such as data migration, integration with existing systems, user training, and customization to fit the organization’s workflow.

Ultimately, the ease of implementation and use of project management software can vary from one solution to another and from one organization to another

Can project management software integrate with other tools?

Yes, project management software often integrates with a wide range of other tools and software commonly used in business environments. These integrations help your team to streamline workflows, improve collaboration, and enhance productivity by enabling seamless data sharing and communication between different systems. Here are some examples of tools that project management software can integrate with:

  • Communication Tools – Integrations with email clients, instant messaging platforms, and video conferencing software facilitate communication and collaboration among team members.
  • File Sharing and Storage – Integration with cloud storage services like Google Drive, Dropbox, or OneDrive allows for easy access to project-related documents and files.
  • Calendar Applications – Integration with calendar applications such as Google Calendar or Outlook enables users to sync project deadlines, milestones, and meetings with their personal calendars.
  • Time Tracking and Accounting Software – Integrations with time tracking and accounting software help track billable hours, manage project budgets, and streamline invoicing processes.
  • Customer Relationship Management (CRM) Systems – Integration with CRM systems allow project teams to access customer information, track sales opportunities, and manage client relationships more effectively.
  • Development and Design Tools – For software development projects, integration with code repositories like GitHub or version control systems like GitLab helps manage code changes and collaborate on development tasks.
  • Task Automation Platforms – Integration with task automation platforms like Zapier or IFTTT enables users to automate repetitive tasks and create custom workflows between different applications.
  • Analytics and Reporting Tools – Integration with analytics and reporting tools allows project managers to track key performance indicators (KPIs), generate reports, and gain insights into project progress and performance.

These are just a few examples, and the specific integrations available will depend on the project management software chosen and the needs of the organization. Many project management software providers offer integrations through APIs (Application Programming Interfaces) or built-in connectors to popular third-party tools and services.

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